Instructions for Participants – IARF Conference
To ensure a smooth and engaging experience at the IARF Conference, please follow these instructions:
Registration
Early Registration: We encourage all participants to register as early as possible to guarantee their participation.- Confirmation: Once registered, you will receive a confirmation email with your registration details. Please keep this for reference.
Abstract and Paper Submission (For Presenters)
- Abstract Submission: Ensure your abstract is submitted via the conference portal by the specified deadline. Late submissions may not be considered.
- Full Paper Submission: If your abstract is accepted, you will be required to submit the full paper by the deadline provided in your acceptance email.
Preparing for Presentations (For Presenters)
Oral Presentations:
- Duration: 10 minutes presentation, followed by a 2-minute Q&A session.
- Submission: Submit your presentation slides at least 24 hours before your session.
- Platform: Presenters should use Windows OS and MS PowerPoint (or compatible software).
- Technical Check: Please join the technical check at least 30 minutes before your scheduled time to ensure everything runs smoothly.
- Poster Presentations:
- Size: Posters should be 36 inches wide and 48 inches high.
- Setup: Bring your printed poster to the venue and set it up before the event starts. Be available to discuss your poster during the session.
- Virtual Presentations:
- Duration: 10 minutes presentation, followed by a 2-minute Q&A.
- Platform: Virtual presentations will be hosted on Zoom.
- Login: Log into Zoom at least 30 minutes before your session to ensure everything is ready.
- Presentation Submission: Submit your slides in advance for virtual attendees to view.
Conference Day Instructions:
- Arrival: Arrive at the venue at least 30 minutes before your scheduled session to set up and ensure everything is in order.
- Professional Attire: Please wear professional attire for your presentation or participation.
- On-Site Assistance: Volunteers will be available for any technical support or queries during the conference.
Instructions for Listeners:
- Attendance: Listeners can attend all conference sessions and engage in Q&A sessions following presentations.
- Virtual Listeners: Virtual listeners will be able to participate through the Zoom platform, attending all virtual sessions and
engaging with speakers during the Q&A.
- Networking: Engage with fellow attendees and presenters during breaks or in networking rooms (for virtual attendees).
- Interactive Participation: Listeners are encouraged to ask questions during the Q&A sessions to enhance the overall conference experience.
Networking and Engagement:
- For All Participants: Use the designated breaks and networking opportunities to interact with fellow researchers, professionals, and speakers.
- For Virtual Attendees: Join the Zoom chat and participate in virtual networking sessions to connect with other participants.
Technical Support:
- On-Site: Volunteers will be available on-site to assist with any technical issues.
- Virtual Support: Virtual participants can reach out to our tech team for assistance via Zoom support during the event
Post-Conference:
- Feedback: You will receive a feedback form after the conference. We value your input and suggestions for future events.
- Certificates:
- For Presenters: You will receive a Certificate of Presentation
- For Listeners: All listeners will receive a Certificate of Attendance after the conference
Contact Information:
If you have any questions or need assistance, please contact us:
- Email: info@iarfconference.com
- Phone: +91 8754929172